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The different types of conversations -

Understanding the different types of conversations we have can help us navigate how to end them respectfully and effectively. While there are slightly different approaches, the end goal should always be to show respect and consideration for the other person.

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In-person (or video) conversations -

Whether it's a catchup with a friend or a discussion with a colleague in the office or on Zoom, these conversations allow our words, facial expressions, and body language to communicate.

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In-person (or video) conversations -

Being able to read the other person's expressions helps us choose the right moment and words to conclude the chat.

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Phone calls -

When talking on the phone, we can't see the person we're talking to. This means we have to rely on the tone of our voice and the words we choose.

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Phone calls -

Ending a phone call politely requires listening carefully and using verbal cues to signal it's about to end. It's about being clear and direct, yet friendly.

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Text conversations -

Ending a text conversation politely might mean making it clear that you need to pause the chat, and indicating when you'll be able to talk again.

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Text conversations -

Since we can't use tone of voice or body language in texts, choosing words that are friendly and clear is important.

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Why being polite matters when ending a conversation -

Politeness shows you care about the other person's feelings. And when you end a conversation with politeness, the other person is more likely to be left with positive feelings about your interaction.

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Being polite leaves a good impression -

Even if some parts of your conversation weren't perfect or involved difficult topics, the way you end it can make or break how someone remembers you.

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Politeness shows respect -

Politeness is a way of showing respect. It tells the other person that you value their time and opinion.

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Being respectful avoids misunderstandings -

If you end a conversation abruptly or rudely, it might leave the other person feeling confused or upset. Polite endings help avoid such misunderstandings.

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Builds stronger relationships -

When you end the conversation kindly, you're strengthening your relationship. People remember kindness, so they're more inclined to speak to you again or help you out in the future. Of course, there might be situations where you wish to end a conversation that doesn't warrant an abundance of politeness. If so, use your own discretion to determine how to best end the conversation.

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Examples of ending a conversation politely -

By ending the conversation in a way that is natural and genuine, it's more likely that the other person will feel appreciated and understood by you. The following slides provide some great examples.

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Friendly farewell -

"It's been great catching up with you! Let's get together again soon."

A warm ending that shows you're looking forward to future interactions, use this when you're ending a casual conversation with a friend or acquaintance.

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Professional goodbye -

"Thank you for the insightful discussion. I look forward to continuing this conversation at our next meeting."

Ideal for work or formal settings, ending a conversation in this way is respectful and acknowledges the conversation's value.

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Ending a text convo -

"Got to go now, but let's text later. Have a good day!"

This one is great when you need to end a text chat quickly. It's brief, yet friendly.

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Concluding a phone call -

"I need to start getting ready for my next appointment. It was lovely talking to you."

This one is suitable when you need to leave a phone call in a positive and polite tone.

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Ending a group conversation -

"I'm going to head out, but you all carry on. Enjoy the conversation!"

This one encourages everyone to carry on when you need to leave. It also shows that you don't want to interrupt the flow for everyone else.

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When you're busy -

"I'm in the middle of something right now, but it’s good to hear from you. Let's catch up more later!"

This type of ending can be used when you're busy but want to acknowledge the other person.

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Top tips to end a conversation politely -

An art that anyone can master, the following tips can help you end a conversation politely.

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Smile when you say goodbye -

Even if you're on the phone or texting, a smile enhances and amplifies the verbal message. It also makes the goodbye feel warm and genuine.

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Use clear ending phrases -

Use straightforward phrases like, "I need to go now," or "Let's catch up again soon." Articulating your message with clarity helps avoid any confusion. Plus, it signals the end of the conversation gently.​

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Express gratitude -

A small gesture that make a big difference, always say thank you. It shows you appreciated the other person's time and valued the interaction.

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Offer future connection -

Mention a future interaction. For instance: "Looking forward to our next chat!" You'll then end the conversation on a positive note.

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Acknowledge the conversation -

When you briefly summarize or mention a highlight of the chat at the end, it shows you were engaged and actively listening. This makes the other person feel heard and appreciated.

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Ending a text conversation -

Ending a text conversation can be as simple as sending a friendly message that you need to step away. You can also use an emoji to add a friendly and casual touch.

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Ending a conversation with someone you just met -

When you're ending a conversation with someone you've just met, a polite and friendly approach is key. Say something like, "It was really nice meeting you. I hope we run into each other again soon."

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A good way to end a conversation -

Summarizing what you've talked about and then signaling to leave is a great way to close any conversation. For example, you could say, "I really enjoyed hearing about your trip. I need to get going now, but I'd love to pick this up another time!"

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Ending a conversation when the other person is rude -

This can be challenging, but it's important to stay calm and polite. You might say, "I don't think this conversation is productive anymore. Let's take a break and continue talking another time." 

Sources: (Calm) (Parade) 

See also: Social exhaustion—what it is, its signs, and how to recover

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